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Managing Identities
in Outlook Express

 

Resources > Articles > Managing Identities in Outlook Express

 

Managing Identities in Outlook Express

Step 1: Create a new mailbox identity in Outlook Express.

  1. Open Outlook Express if it is not already open.
  2. Click on the File menu and select Identities.
  3. Select Add New Identity. The New Identity dialog window opens.

    4. NOTE:

    • Outlook Express uses "identities" to keep multiple users' inboxes and settings separate from one another. If you add an additional mailbox to Outlook Express without creating a new identity, all e-mail for the new mailbox will be received in the same inbox.
  4. Type in a name for the identity. This can be any name you want for identification purposes within Outlook Express, and it does not have any effect on sending or receiving e-mail.
  5. Check the Require a password checkbox if you want to restrict access to this identity.
    Enter New Identity

    NOTE: Outlook Express will prompt you to enter and confirm a password for this identity.

  6. Click OK.
  7. When the Identity Added dialog box opens, click Yes to switch to the new identity.
    Yes to switch to new identity

    Outlook Express will restart and open for the new identity.

    You may be prompted to decide if you want Outlook Express to be your default mail client. The message (shown below) will appear if Outlook Express detects other e-mail software installed on your computer:


    Set as Default Mail Client
  8. Select Yes or No depending on your preferences.
  9. Now that Outlook Express is open for the new identity, you may see the Internet Connection Wizard dialog box. Click Cancel to close the Internet Connection Wizard dialog box without making additional changes.
  10. When you are asked if you are sure you want to exit the Wizard, click Yes.

    If any other wizards or dialog boxes prompt you for information, click Cancel to exit them.

 

Step 2: Create a mailbox for the identity.

These instructions show you how to create a mailbox to the newly created identity in Outlook Express. This step attaches the email server mailbox information to the current identity so you can send and receive e-mail through the appropriate Inbox in Outlook Express.

  1. In the field titled Display Name, type in your name as you would like it to appear in the From field of each e-mail you send.
  2. Click Next.
    Internet Email Setup
  3. Enter  E-mail address
  4. Click Next.
    Enter Server information
  5. Select POP3 for incoming mail server
  6. Enter Incoming mail server information
    mail.yourdomain.com
  7. Enter Outgoing mail server information
    mail.yourdomain.com
  8. Click Next
    OE_06.jpg (36312 bytes)
  9. Enter the email account information for the Identity
  10. Enter a password
    Tip Unsure of setting Remember password?
    • Enabled - If  sharing the computer with someone else (another identity) they will be able to view this mailbox
    • Disabled - If sharing the computer others will not be able to view mailbox, this identity will be prompted for password.


    Enter email account information
  11. Click Next.
    Mailbox has been created for identity

    12. Repeat this process to set up additional accounts.

 

Step 3: Open your new mailbox in Outlook Express

If you have set up multiple identities in Outlook Express to manage more than one mailbox, you can switch back and forth between each identity.

  1. Open Outlook Express if it is not already open.
  2. Click on the File menu and select Switch Identity. The Switch Identities dialog window opens.
  3. Double-click the desired identity in the list of names.
    Set default identities for starting up Outlook Express/other programs

    4. Outlook Express then opens that identity so that you can send and receive e-mail through the mailbox for that identity.

    Tip Set   identity when starting a program/when program cannot ask ot choose an identity? Set to the identity that normally starts up Outlook Express.


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